Mon 28 Feb 2011
“I don’t have time to dilly dally & play around. My deliverables don’t leave time for anything else”.
With that comment, Jack, our VP in Finance, voiced the first Yeah-But to corporate innovation – lack of time. Ann, the VP of Customer Service, chimed in, ” I agree with Jack. If you’re not crazy busy, you’re not working on the company’s top priorities”.
“Wanna put your money where your mouth is?” I asked “Neither one of you are spending 100% of your time on top priority activities. In fact, I bet you are actually wasting a lot of time on non-essential stuff.
“I’ll take the bet. What’s the wager?”. Ann, you in”? I knew Jack would take the bait.
“What are we wagering? ” she said as they both looked at me.
“Ok, for the next month, you & Jack have to track all work activities in your day. Down to the minutes & hours spent on even the most trivial stuff. You need to be completely honest & methodical in capturing all the details. Deal”?
“Yeah, But (there it is again!) what’s the wager? Jack asked.
“At the end of the month, if you don’t find at least 20% of your time is wasted on non-essential stuff, I will put you at the top of the list for the new IBM laptops we’re rolling out .
If, on the other hand, you find that 20% of your time is being wasted then you assign someone from your teams to work on an idea we’re testing out in my team” Do we have a deal”?
Jack & Ann practically said “I’m in” at the same time.
“Great. Let’s touch base after 2 weeks to check our progress”? I asked.
“Good idea. I can’t wait to be the first show off my new laptop “. Jack was smiling.
The day before our lunch, Jack & Ann walk into my office. “Jack says, ” Carla will work on your project”. Then Ann says ” Bill will represent my team. Just let me know how long you need him”.
The shock registerd on my face.
“You won”, said Jack. “I never thought we’d lose but what I discovered almost makes losing worth it”.
“Me,too” added Ann. “I kept a detailed log of everything I did & last Friday I reviewed it. What struck me were the useless meetings I was attending. Either the meetings had no bearing on my deliverables or, they were better suited for my direct reports. This week I decided to be selective in the meetings I attended. I freed more than 20% of my time.
“For me, the time wasters were the interruptions in my day”. Jack was sharing his discovery. ”People stop by and chat. Five minutes here, ten minutes there, it adds up. Early this week, I moved to a conference room where people couldn’t easily find me. I was more focused & productive. Between the meetings & the interruptions, I wasted way more than 20% of my time on stupid stuff”.
Ann’s next comment was the best. “I realized that there is time to try new things. You just have to want to do it & you find the time.”
Can you relate to Jack & Ann’s discovery? Are you really so busy you can’t try new things or do you just think you are? How open are you to test yourself?
Try a quick experiment. For the next 2 weeks:
- Keep a log of all activities during your working day.
- Be honest & make sure you capture ALL activities.
- At the end of the first week, review your entries & evaluate your findings.
If you find you are not as productive as you thought, you have 2 choices. You can re-direct the time to your priority projects or use the time to try a new idea or new way of doing things in your team. Remember what Ann said: There is time for innovation. You have to want to do it & you’ll find the time.
Here’s a great quote to help keep this innovation Yeah-But at bay:
“The bad news is time flies. The good news is you’re the pilot.” – Michael Altshuler Source: www.TimeMan.com